@Mentions: Make Collaborating via Email Fast and Easy

How do you get someone’s attention? Today, we are being drowned with a lot more email messages competing for our attention in our inbox. Focus on what matters most using this cool tool – @Mentions. It quickly alerts you and other team members to action tasks through email.

How do you use @Mentions?

1. Create a new email
2. Type the @ symbol anywhere in the body of your email (email list appears- Wow!)
3. Type the person’s name
4. Select the who you want to address from the email list that pops up
5. Click send

The @symbol appears on the message list for emails in which you’ve been mentioned, like this:

The person’s name you address becomes highlighted in the message in blue. This helps them know they are being asked to action tasks through email, like this:

Benefits of using @Mentions

• Helps focus on what needs your attention.
• Before an email is opened you can see at a glance which email requires your action.
• Outlook has added a filter to enable you sort by only messages you’ve been mentioned in.
• Your highlighted name in blue allows you quickly see where exactly your attention is needed in the body of the email.
• If the person isn’t part of the email conversation already, they will automatically be added so they receive a copy of your email.
• The preview text is updated. You’ll no longer see a preview of the first few words of the email. Instead, Outlook shows a preview of the text immediately following your mention.

Related blogs

• How to Turn Off New Email Alerts in Outlook so You Can Focus — In this short video, Nicky explains how you can turn off that distracting email alert in Outlook so you can focus better and be more effective.
• 4 Tools to Boost Productivity in Microsoft Outlook —  In this blog, Billy identifies a few features that could help save time and boost productivity, such as Conditional Formatting.
• 321zero: How I Solved my Email Overload — Here is how you can drastically reduce the time you spend on responding and dealing with your inbox.
• How to Speed Up Searching Your Emails in Outlook — A quick 2 minute video explaining some useful tools to speed up your Outlook searches.